Dear FSGP Volunteer,

We are fortunate to host our annual Flute Fair and other events at West Chester University. As part of our agreements with the university, adults who have direct programmatic interaction with minors during these events are required to complete routine background screenings and a brief university training process.

The process is straightforward, completed online, and paid for entirely by FSGP. Three required background checks are completed through just two online applications. Most of the application and training steps can generally be completed in one sitting, although processing times for clearance results may vary.

All board members, Flute Fair volunteers, presenters, and clinicians are asked to follow the instructions below. Participants must also review and sign West Chester University’s Authorized Adults or Program Staff Code of Conduct.

Screening and Training Instructions

1. Combined Federal and Pennsylvania State Background Checks

The following two checks are completed together through a single online application using FSGP’s designated IntelliCorp/Cisive volunteer screening portal:

• Federal Criminal History Record Information Check

• Pennsylvania State Criminal History Record Check (Act 34)

Once your participation has been confirmed, you will receive an email invitation to complete the screening application:

• Sender: administrator@intellicorp.net

• Subject: “You have been invited to complete a background screening.”

The application takes just a few minutes to complete. No fingerprinting or in-person appointment is required through FSGP’s designated screening process.

All fees are billed directly to FSGP.

2. Pennsylvania Child Abuse History Clearance (Act 151)

This clearance is completed separately through the Pennsylvania Child Welfare Portal.

The clearance is available at no charge to eligible volunteers once every 57 months. If you have already received a free volunteer clearance within that period, a $13 fee applies and will be covered by FSGP.

Once your participation has been confirmed, you will receive instructions for completing this clearance.

• If you qualify for the free volunteer clearance: FSGP will provide a free voucher code.

• If a fee applies: FSGP will provide a prepaid voucher code.

Please follow the Pennsylvania Child Welfare Portal application instructions to create an account and submit your application. All background clearances must satisfy FSGP’s five-year validity requirement.

3. Code of Conduct

Please read and sign the Authorized Adults or Program Staff Code of Conduct, available at the bottom of this page.

Completion Deadlines

For the 2027 Flute Fair:

• December 31, 2026: Submit both online screening applications, covering all three required background checks.

• January 15, 2027: Review, sign and submit the Code of Conduct.

All required clearances must be received and accepted before participation in an FSGP role requiring screening.

For other events at West Chester University that may include minors:

All screening, clearance, training, and Code of Conduct requirements must be completed at least 45 days before the event.

Questions or Assistance

Renae Block is coordinating the screening process for FSGP and will be happy to assist with any questions.

Please direct all screening inquiries to renae_block@philaflutesociety.org.

To help us keep the process organized, please use this email address rather than the treasurer’s address or a personal email address.

Thank you for your cooperation and for helping us provide a safe and welcoming environment for our young musicians!

The FSGP Board